The Oberlin Heritage Center (OHC) is committed to protecting information that may be collected when patrons and visitors interact with the organization, its website, or social media pages and will only use such information for related activities of the organization, such as communicating with patrons, processing transactions, promoting events, and evaluating the impact of our services. OHC adopted this privacy policy to explain what information may be collected, how it is used, and your options for privacy. Questions, concerns, and opt-out requests can be sent to director@oberlinheritage.org at any time.

Contact Information:
In the course of participating in OHC programs and services, the organization may collect your name and contact information. Such information may be used to share future information with you about OHC and track where patrons are from. Contact information is never used for any purpose not directly tied to OHC activities and is never shared with an unaffiliated third party. At any time, individuals may choose to stop receiving any and/or all communications from the Oberlin Heritage Center. When OHC is contacted by individuals hoping to communicate with someone affiliated with the organization, such as a board member, contact information is never shared without permission.

Financial Information:
OHC keeps financial information about contributions and grants for legal reporting requirements and preparing acknowledgements to donors. Donation information is never given to outside parties excepting for legal reporting purposes. Donor names are shared in Annual Reports and donors may occasionally be featured in a newsletter or on the OHC website. Donors can choose to be listed anonymously at any time. Online purchases made by credit card are managed by a secure third-party and as such OHC does not handle or store online credit card information. Credit card information from purchases made onsite, via phone, or via mail is immediately shredded and discarded once the transaction has been processed.

Participant Data:
OHC collects statistical information about participants, donors, and visitors for the purposes of knowing how many people the organization is serving, evaluating programmatic impact, and submitting reports to grant supporters. Such information is only shared in summary format, never individual.

Photographs:
OHC may take photographs of individuals and groups that participate in a tour, program, or other service. Verbal or written permission is sought from adult guardians before any photographs are taken or shared of youth. Photographs may be archived for historical purposes, shared online, used to promote future events, or shared in grant reports. At any time, participants may opt to not be photographed or have their photograph removed from OHC-controlled websites or social media.

Children:
OHC’s website and social media networks are not directed to children under the age of 18 and OHC does not knowingly permit registration or transactions by children. OHC will not knowingly collect personally identifiable information from or about minors except for specific services, such as youth camps, junior internships, volunteer opportunities, and research requests from students. Such information will not be used or shared for any other purpose and at any time guardians can request that such information is deleted and communication ended.

Internal Safeguards:
OHC’s financial and donor databases are password protected and staff members are expected to safeguard passwords and password-protected resources to the best of their abilities. OHC’s data network is protected as much as current resources allow.

Online Visitors (Websites, Blog, Social Media Pages)

Usage Data:
OHC’s website and social media pages routinely collect non-personally-identifying information such as where users are connecting from, what operating system is used, and what web pages are most frequently accessed. Such data is only collected in summary format, not to the individual level, and is used for evaluating and improving our online services.

Online Personally-Identifying Information:
Visitors to the Oberlin Heritage Center’s website or social media pages may interact in ways that involve sharing personally-identifying information, such as completing online sales, tour reservations, or donation transactions, or interacting with social media pages like Facebook and Instagram. The amount and type of information that OHC gathers depends on the nature of the interaction. Personally-identifying information is only used to process individual transactions or communications. Credit card transactions are managed by a secure third-party and card numbers are not shared with OHC. If users share information or comments on publicly accessible platforms, such as Facebook and Instagram, such responses may be visible to other individuals and third parties OHC has no control over. OHC may archive public comments for historical purposes as they relate to OHC’s mission. The OHC website and blog also collect potentially personally-identifying information like Internet Protocol (IP) addresses. OHC does not use or disclose such information. 

Links to External Sites:
OHC’s website and social media pages may contain links to external sites that are not operated by OHC. We strongly advise users to review the Privacy Policy and the terms and conditions of every site you visit. OHC has no control over and assumes no responsibility for the content, privacy policies or practices of any third-party sites, products or services.

Cookies:
To enrich your online experience, OHC uses “cookies” to store your preferences on your computer. A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. OHC uses cookies to help identify, in aggregate, new versus returning visitors to the website, usage of the website, and website access preferences. Online visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using OHC’s website. By continuing to navigate the website without changing your cookie settings, you hereby acknowledge and agree to OHC’s use of cookies. Third Party Tools and Data Usage: Third parties that provide OHC with services, such as our website host, credit card processing company, social media pages, plug-ins, and Google Analytics may also have access to your data, the usage of which is subject to their own privacy policies. OHC is not responsible for those third parties and they are not covered by this privacy notice. We encourage you to review their privacy policies, including information about how Google Analytics collects and uses information (https://policies.google.com/technologies/partner-sites) There may be occasion when OHC is legally required to provide information in order to cooperate with police investigations or other legal proceedings. In those instances, the information will be provided only for that purpose.

 Privacy Policy Changes:
OHC may change its Privacy Policy from time to time and encourages visitors to frequently check for any updates. Your continued use of OHC’s website or services after any change in this Privacy Policy will constitute your acceptance of such change.